Enterprise collaboration software provides users with endless work-enhancing features, however one of its biggest selling points is the ability to send large files swiftly, simply and securely. Most of us have experienced the aggravation of attempting to email a file, only to be told that it’s exceeded the size limit. Or maybe the file is small enough, but you’ve spent the last few minutes staring aimlessly at the screen while it slowly uploads.
The hassle of sending and receiving large files over email can be eliminated with the help of enterprise file sharing technology, and below are the four main advantages of choosing this method.
Size
Arguably the biggest and most apparent advantage of using enterprise file sharing software, is the ability to avoid size restrictions imposed by email servers. Most email providers impose a limit of 10MB for both uploading and downloading files. A server such as Gmail offers a more generous 25MB limit, however this can still be limiting; especially when sending videos and images.
With the right project management tools like an enterprise collaboration software, large files that far surpass email providers' size limitations can be shared in an instant, allowing approved users to view and download the files immediately, depending on the access rights given.
Speed
The internet moves quickly, and so does the modern workplace. We expect our web pages to load instantaneously and our files to download at a breakneck speed, and we certainly require our technology to support this pace, rather than slow it down. Accordingly, we don’t expect to be twiddling our thumbs as we watch a file sent over email slowly download or upload.
A secure file sharing platform eliminates these concerns and enables you to send or receive multiple files quickly and securely, ultimately contributing to an efficient and fast moving workday. Set up a site in minutes to exchange files and other sensitive information with colleagues, clients and partners outside of your network.
Collaboration
For most professionals, collaboration is a common and often imperative part of the working day. In the past, sending a document back and forth between two colleagues over email could result in multiple copies of the same document. This could also lead to documents being returned with differing names or formats.
Let’s say, for example, you and two other colleagues have to work on a document, but you’re all in different locations. Historically, you may have used a Word document, sending it back and forth between parties via email; potentially losing track of all the changes being made. Utilising cloud collaboration software allows multiple people to receive and edit the same file, while enabling the original sender to keep note of any changes.
Security
Few things are more important when sending files over the internet, than security. In a recent survey from DC Velocity, 50 percent of IT professionals ranked security as the top reason for migrating applications to a private cloud. Consumer file sharing tools such as Dropbox have been infiltrating the workplace for some time, yet they expose businesses to potential security risks. It's paramount that IT departments stay on top of this and ensure that the solutions being used by employees are highly secure and built for the enterprise, with granular control over security settings for ultimate flexibility.
HighQ Collaborate offers advanced secure file sharing and document management combined with team collaboration and project management tools for a complete enterprise solution.
Conclusion
With each passing year, the internet plays a continually larger role in our personal and professional lives. Online file sharing is one of modern business' most common occurrences, and it’s essential to use a method that is reliable. For more information on HighQ Collaborate's file sharing, personal productivity and team collaboration solutions, contact us.
